Travel Services
Louisville Metro Government is improving the way its employees request, book, and reconcile their out of town travel. Employees will utilize three new tools to implement this new process:
- Metro Travel Request App
- Metro-issued travel card
- SAP Concur travel and expense (desktop and mobile)
- Workday
These tools will allow for the acceleration of the approval process, improve consistency of documentation, and reduce time spent completing expense and reconciliation work.
A few highlights include:
- Paperless process to request and approve travel
- LMG-issued credit cards for each traveler to cover most eligible expenses
- LMG’s custom travel booking site for airfare, hotel, car, and rail reservations (SAP Concur)
- New LMG contracted travel agency (Corporate Travel Management) which provides a cost savings to previous travel agencies
- Out of pocket and per diem reimbursements will be provided by direct deposit upon settlement in Workday.
- Reduction in the number of OMB-required forms
Policy & User Agreement
Requesting Travel
- Request for Travel (and Travel Card for First Time Traveler)
- Requesting & Arranging Travel for Someone Else
- Delegates for PCard and Expenses
- Request for an Expense Report Delegate
- Meals/Per Diem
- Fleet Vehicles
Procedures
- LMG Emergency Travel
- Conference/Training Registrations
- General Restrictions
- Merchant Category Codes
- Disputing Transactions
- Card Security/Possession
- Reporting Fraud
- Lost, Stolen or Damaged Cards
- Receipt Requirements
Training Videos & User Guides
Videos on this site must be viewed using Google Chrome or Microsoft Edge - Internet Explorer is no longer a supported browser.
- Travel User Guide
- Submitting and Approving a Request to Travel
- Creating a Traveler Profile in Concur
- Using Concur to Book Travel and Acting as an Arranger
- Creating Expense Report in Concur
- Completing Travel Expenses Report Exceptions in Workday
- Approving an Expense Report
Contact Information
Travel Services can be reached at 574-3636 or by emailing our service account.
