Purchasing

Louisville Metro Government supports local businesses by providing opportunities to contract for many of its goods and services.   The Division of Purchasing staff, in partnership with each Louisville Metro Government Department, is responsible for the management of over 1,100 contracts that assist in the programmatic and operational functions of the city.   
 

 

Solicitation Opportunities

Vendor Registration

 

If you are a business owner that would like to be added to a database used by Louisville Metro Government purchasers when looking for goods and services, please register through Louisville Metro Government’s Procurement Portal.  Vendor notification: When registering, businesses are strongly encouraged to select their NIGP commodity /service codes in order to receive email notifications from the city of opportunities that match their services.  

 

Louisville Procurement Portal

 

The City of Louisville uses a procurement portal powered by Bonfire Interactive for accepting and evaluating proposals digitally.  Please contact Bonfire at Support@GoBonfire.com for technical questions related to your registration or submissions. You can also visit their help forum at bonfirehub.zendesk.com/hc .

 

Construction Related Bids

 

Louisville Metro Government also offers an electronic planroom.  All construction, or construction-related bids, along with the associated plans and specifications, may be viewed, and purchased for a minimal fee.

 

Solicitation Types:

Invitation for Bid (IFB) – A competitive sealed bidding method where the award is made on the basis of the lowest bid price or the lowest evaluated bid price.

Request for Proposal (RFP) – A competitive negotiation method where specifications cannot be made sufficiently specific to permit award on the basis of either the lowest bid price or the lowest evaluated price.  Other reasons for employing this solicitation method include available sources of supply are limited, the time and place of performance cannot be determined in advance, the price is regulated by law, or a fixed price contract is not applicable.

Invitation to Quote (ITQ) – An informal solicitation of quotes for goods and/or services that do not exceed the city’s small purchase threshold of $20,000.

 

Vendor Forms

Internal Revenue Service Form W-9

Completed form is required by Louisville Metro Government to be established as a vendor.  

Human Relations Commission Form GFE-3

Required reporting form of subcontractor payments for contracts that include subcontractor work.

Qualified Bidder Affidavit

Required form for vendors claiming “qualified bidder” status as defined by KRS 45A.465(3).

Resident Bidder Affidavit

 Required form for vendors claiming reciprocal preference for Kentucky resident bidders as authorized by  KRS 45A.494.

 

Policy

Louisville Metro Government Purchasing Policy

 

Buy Surplus Items
You can buy unclaimed or surplus items from Louisville Metro Government. A variety of items are offered for sale on our on-line auction site, available for viewing 24 hours a day, 7 days a week.  Click here to see items online and to bid.  To learn about vehicle auctions, click here.


Ban the Box
Louisville Metro Ordinance 046-2014 requires vendors doing business with Louisville Metro to not contain a ‘box’ or question of inquiry on the initial application regarding an applicant’s prior criminal history and applicants shall not be required to check to otherwise fill in a ‘box’ or respond to an inquiry regarding an applicant’s prior criminal history on the Vendor’s initial employment application, unless otherwise provided by or required by State or Federal law.

 

Louisville Metro Government Purchasing Policy
Form GFE-3
Qualified Bidder and Resident Bidder Affidavits
W-9

 

Accounts Payable Questions

Please call (502) 574-3402 or email inquiries to AccountsPayable@louisvilleky.gov


Contact
611 W. Jefferson, Mezzanine Level (Purchasing is located adjacent to the City Hall Annex Building, and across the street from the Hall of Justice.
Questions? Please call 574-5796.