Youth/Day Camps

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Louisville Ky Image
The Department of Public Health and Wellness permits both residential camp facilities and day camp facilities.  Our office conducts inspections of each youth camp twice per year with follow-up inspections and complaint investigations as necessary. 

The Kentucky Youth Camp regulation (902 KAR 10:040) was revised in late 2018.  The revision had several changes one of which may affect your establishments eligibility for a Youth Camp permit in 2019.

The definition of Youth Camp was revised and now specifies that a child attends a youth camp “no longer than 2 weeks.”

If your camp has the same children for longer than a two-week period, then you are no longer eligible for a youth camp permit.

 

02 KAR 10:040 Section 1. Definition

(2) "Camp" or "youth camp":

Means an area, parcel, or tract of land, under the control of a person on which facilities are established, maintained, or operated for recreational, educational, or vacation purposes for five (5) or more children to attend no longer than two (2) weeks, either free of charge or for payment of a fee.

The regulation now stipulates what a youth camp does not include.  If your establishment falls under one of the categories below then it is no longer eligible for a Youth Camp permit.

902 KAR 10:040 Section 1. Definition

(2) “Camp” or youth camp”:

(c) Does not include a:

1. Camp, campsite, or camping session operated solely for family or adult camping;

2. Privately owned camp or campsite intended for the sole use of the owner, their family, or invited guests;

3. Weekend or similar overnight troop or trip camping activities conducted by an organized youth troop or association of less than seventy-two (72) hours duration, and not a part of an established youth camp operating session;

4. Facility that is operated as an instructional studio or center that provides lessons or other activities for school age children individually or collectively during parents' working hours, before or after school, or during school vacation periods;

5. A vacation bible school, bible day school, or similar activity held in a church for school age children individually or collectively during parents' working hours, before or after school, or during school vacation periods; or 6. A wilderness camp licensed as a private child caring facility pursuant to 922 KAR 1:460.

There is now a requirement for background checks for all workers and volunteers at the camp. A letter must be submitted to the camp operator by any prospective employee, contractor, or volunteer stating that a background check was performed and that the individual has no findings of substantiated child abuse or neglect.  The letter must be received prior to an individual’s presence or involvement at the camp.

 

Section 14. Camp Director, Records and Reports, Medical Supervision, and First Aid.

 (1) The camp operator shall assure that a camp director or an authorized agent is available within the camp boundaries at all times while the camp is in operation.

(2)(a) Pursuant to KRS 194A.382, the camp operator shall require a prospective employee, contractor, or volunteer to complete the form DPP-156 pursuant to 922 KAR 1:470, Section 3. (b) The prospective employee, contractor, or volunteer shall submit a letter to the camp operator from the cabinet stating that a background check of child abuse and neglect records maintained by the cabinet has not revealed any findings of substantiated child abuse or neglect prior to the individual’s presence at the camp or involvement in any program of the camp. The applicant, contractor, or volunteer shall submit to the camp operator a letter from the cabinet stating that the individual has no findings of substantiated child abuse or neglect found through a background check of child abuse and neglect records maintained by the cabinet prior to the individual’s presence at the camp or involvement in any program of the camp.

(3) The requirements of subsection (2) of this section shall be deemed to have been met if the prospective employee, contractor, or volunteer provides to the camp operator documentation of a: (a) Background check performed pursuant to 922 KAR 2:280 finding no disqualifying offense; or (b) A state and national criminal background check finding no disqualifying offense.

(4) The documentation required by subsection (2) or (3) of this section shall be kept on camp premises and made available for examination upon request of the cabinet. (5) Records or personal data, including a medical history, shall be kept on each person at-ending a camp. Minimum records shall include: (a) The name, date of birth, and address of each person in the camp; (b) The name, address, and telephone number of parents or guardians; and (c) The medical history and dates of hospital admission and discharge, if applicable, of each camper

 

Section 14. Camp Director, Records and Reports, Medical Supervision, and First Aid.

(10) All serious illnesses and accidents resulting in death or injury, other than minor injuries that require only first aid treatment and that do not involve medical treatment, shall be reported to the cabinet by the next business day on form DFS-309, Kentucky Youth Camp Accident/Illness Report.

 

See additional information on the changes to the regulation:  KY Presentation - Youth Camp Reg Updates

 

Links to Regulations:

Kentucky Youth Camp: 902 KAR 10:040

Background check for child care staff members, reporting requirements and appeals. 922 KAR

 

For questions concerning the permitting of Youth Camps in Louisville Metro please call 502-574-6650.

 

 

 

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