COVID-19: Guidance on events in Louisville

Kentucky COVID19 hotline: 1-800-722-5725

Kentucky COVID-19 website:



Out of an abundance of caution, we are recommending that all congregate events consider cancellation. We have the following guidance to assess risk on an individual basis for each event:

  • Whenever possible, consider alternate ways for participants to enjoy your event by television, radio, or online.


  • Should you decide to continue with your event, the following prevention measures are recommended for individuals to reduce the transmission of COVID-19:
    • Stay home when you are sick.
    • Avoid close contact with people who are sick with fever, coughing, sneezing and difficulty breathing. To avoid close contact, stay at least six feet away from others.
    • Avoid touching your eyes, nose and mouth.
    • Cover your cough or sneeze with a tissue, then throw the tissue in the trash. To avoid coughing into your hands, you can cough into your elbow.
    • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
    • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.
    • If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.


  • The risk of transmission of COVID-19 is possible with conference attendance. Goals of Public Health recommendations include:
    • Reducing risk of transmission of COVID-19 in the community
    • Reducing infection of high-risk individuals with higher likelihood of poor outcomes


  • Factors that impact risk of transmission in the community:
    • Do you have the ability to implement environmental surface cleaning measures, including frequently touched surfaces and objects, i.e., tables, doorknobs, toys, desks, and computer keyboards. Use regular household cleaning spray or wipes as recommended by CDC.
    • Do you have the capability for attendees to practice social distancing (remain six feet away from each other)? Consider these things to make this determination:
      • Is your event indoors? Indoor events result in higher risk
      • If outdoors, what is the density of the crowd? More dense crowds result in higher risk


  • Are event attendees local or travelers from out of state our internationally?
    • Higher number of travelers results in higher risk


  • Do you have the capability to screen participants for fever or symptoms of COVID-19?
    • Exclude individuals with fever or cough or recent COVID-19 exposure or travel
    • If screening is positive do you have the capability to isolate, manage and address the needs of people who are ill without putting others at risk according to current CDC guidelines?


  • How long is your event? The longer duration of the event, the higher risk of exposure.


  • Do you have the possibility to contact event attendees to cancel the event or in the case of an exposure during the event?


  • Can you ensure the safety of attendees?
    • What is your ability to isolate, manage, and address the needs of people who are ill?
    • Can you provide adequate hand sanitation opportunities (hand sanitizer, soap and water)?


  • Ability to provide public health messages to attendees.


  • Factors that impact high-risk individuals in the community:
    • What is the age and health status of your attendees?
      • Those older than 60 years or with chronic medical conditions are at higher risk of poor outcomes if infected and should avoid public gatherings.
      • If your event is targeting either of these audiences, then it should be canceled.
      • We do not know yet the impact of COVID-19 on fetal outcomes, so pregnant women should take this into consideration.


  • Put into action strategies for postponing or canceling your events. Immediately alert event staff and participants if your event(s) has been postponed or canceled and inform them of your COVID-19 outbreak (or emergency) refund policy and re-ticketing options.


  • Update everyone in your communication chain about when your events will occur if postponed or canceled. Let event participants know whether new tickets can be obtained and when.

(March 11, 2020)

(Download flier here)